![]() This step has nothing to do with Excel, you will need Adobe Acrobat Pro for this stage. This xml file will be imported into Excel and mapped with the workbook cells. Step 2: Extract the XML structure of the PDF Form If the PDF Form has a table form, then you have to prepare data to be exported from a defined table. The data structure requested by the PDF Form may vary such as, if the PDF Form has simple fields, then you can set any structure you want, in a range of contiguous or non-contiguous cells. You can start by downloading the files used in this example: Download the Excel sample file: Export-data-for-PDF.xlsx Download the PDF Form sample file: Contact Information.pdf The data structure I prepared for this example is very simple, a defined table with Employees information in one sheet, and in another sheet, I’ve prepared a simple list, where data is populated from Employees table using very simple formulas, based on a drop-down selection. Let’s start with Excel, as it’s probably the most familiar step for you. Step 1: Prepare the Excel structure for export ![]() Extract the XML structure of the PDF Form.To be able to do what you just have seen in the above images, you have to successfully complete 3 steps: (If the Developer tab is not visible in Excel’s Ribbon, you have to activate it first, from Excel Options, Customize Ribbon – check the Developer check box on the right side of the screen)Įven for users that are aware of this feature, setting the correct export structure is not so obvious, this is the very reason I chose to write this article, which, by the way, is also my first article about Excel. ![]() However, this is about to change, right? □ This feature can be accessed from the Developer Tab, XML Group from Ribbon. Unfortunately, many users are not aware of a simple but useful feature of Excel: Export XML Data. PDF forms are very powerful and widely used. ![]() If you prefer the manual method, then continue reading this page for an alternative method. Read the article and download the tool from here: excel-app-to-fill-out-pdf-forms If you have Adobe Acrobat Pro installed OR a trial version (even if it expires and you don’t want to purchase a license), then you can use an Excel App to Fill Out PDF Forms automatically, directly from Excel. It offers features such as extracting only tables (without the surrounding content) in just a few clicks, templates for similarly formatted files, batch converter for converting multiple files in one go, manually setting columns, rows, headers and footers, choosing between Microsoft Office and open source spreadsheet file formats, and gives a preview of the Excel file before the conversion takes place.Did you ever need to fill out multiple PDF forms faster and without mistakes? I’m sure that, if you’ve done this manually, on regular basis, you agree that it is tedious and time consuming. On the other hand, if you need a more powerful, feature-rich solution for extracting tables with the best accuracy possible, you should consider a desktop software application.Īble2Extract Professional works offline, it’s available for Windows, Mac, and Linux, and delivers what is arguably the most advanced PDF to Excel extraction technology. They can be accessed through any browser on all operating systems, whether you are using desktop computer, tablet, or smartphone.īefore you choose your go-to online converter, make sure it doesn’t ask for any personal information, doesn’t leave watermarks on converted spreadsheets, has OCR for scanned files, delivers the output as soon as the file is converted, and has a proper security set up if you are concerned about your sensitive data. If you are looking for speed and convenience, online PDF to Excel tools are the way to go - they are free and only require an internet connection. ![]()
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